Welcome to the ACAOM Office of the Registrar. The Registrar’s Office is responsible for registering students and maintenance student academic records (ie. recording of grades, compliance with any co-requisites, transfer credits, etc).
Within this site you also will find information about graduation and diploma related services, licensure, and commonly used academic forms.
The Office of the Registrar is available to assist students with every aspect of paperwork and applications for things like registering to take their national board exams (through the National Certification Commission for Acupuncture & Oriental Medicine), state licensure, National Clean Needle Techniques (offered through the Council of Colleges for Acupuncture & Oriental Medicine), etc. Students are welcome to walk-in to drop off simple forms, but review of applications is by appointment only to ensure that students get the full attention to their individual application. Appointments can be scheduled by contacting the Registrar by phone or email firstname.lastname@example.org.
ACAOM operates on a trimester system, holding three fifteen-week trimesters each academic year, which spans from Fall through the following Summer. Registration for continuing students takes place several weeks before the start of the next semester, and the dates are clearly marked on the Academic Calendar, which is published each academic year alongside the Catalog and Student Handbook, also check out important dates. New students have the opportunity to meet individually with their advisor by appointment before their first session starts, or they can get advised on the evening of the New Student Orientation. Your admission letter will contain all of the relevant details to get you on the right track!
Course add/drop/withdrawal forms are obtained from and returned to the Registrar’s Office on the school website. Both the student and their academic advisor must sign all add/drop/withdrawal forms, and in the case of financial aid recipients, the Financial Aid Officers signature may be required as well.
Classes may be added or dropped from a student’s schedule through the add/drop period (which runs through the first week of courses each session). Withdrawal from courses is allowed up until the courses final exam. If a student attempts the final examination, the course will be graded. Withdrawal from a course is only allowed once per course. Any subsequent attempt will be graded. Refund amounts are notated on the Academic Calendar, and decrease as the semester goes on. For courses or special electives lasting less than fifteen weeks, special drop and refund deadlines apply. See the most current Student Handbook in effect for detailed tuition refund information.
If any student wishes to petition the school for special consideration to any policy, they may file a Student Petition form with the Dean of Academic Affairs. The Dean will review all such petitions, call a committee review if appropriate, and respond to the student in writing.
The Office of the Registrar is also responsible for doing a full audit of a student’s degree plan and completed courses when they are nearing graduation to ensure that all required coursework has been completed. Once the audit is complete, the results are emailed to the student so they have a defined list of what remains to be completed to ensure on-time graduation. Once all degree plan requirements are met, and each department head signs off on the appropriate forms, the Registrar will issue the diploma to the graduate either at that time, or if the student prefers, it can be held until the annual graduation ceremony, and issued then.